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Power Transmission Distributors Association is...

the leading association for the power transmission/motion control industrial distribution channel, bringing together distributors and manufacturers.

Customer Service

Each and every time a member of your company communicates with a customer, it’s an opportunity to provide a superior experience. Build customer satisfaction by developing the communication skills of your front-line employees with the Concise Communications Best Practices Paper and the Quality Customer Service Workshop.

Concise Communications Best Practices

As the service industry becomes more digital, it’s important that your company understands how to
translate human-to-human customer service in a digital world. This paper (first of a three-part white
paper series) explores how to better service the customer by email.

Please sign in to download the Concise Communication in Today's Impersonal World White Paper.

According to PTDA’s Voice of the End Customer report 83 percent of end customers are placing orders
via email frequently or very frequently compared to just 58 percent using the phone with a sales rep
and just 53 percent over the phone with a customer service rep. With the majority of customers
communicating with customer service representatives through email, it is important to distinguish
urgent requests from less time sensitive matters. With this in mind, employees need to understand
and address the customers’ needs and requirements in the most concise and effective way possible.

This paper will focus specifically on email requests and how customer service representatives can
identify urgency and level of prioritization through the creation of a matrix adapted to your
customer service department. Email templates, sample questions and general guidelines are also
included to aid representatives in the customer service communication process.
 

Quality Customer Service Workshop: An In-House Employee Development Program

This program emphasizes listening, considering and responding in the style most appropriate for each individual customer. Lead participants through interactive exercises to hone their skills, resulting in productive and effective communications--whether in person, on the phone or through e-mail.
Purchase the Quality Customer Service Workshop.


Facilitator’s Guide

Ideal for any size company, the Quality Customer Service Workshop: An In-House Employee Development Program is a turn-key training program. The Facilitator’s Guide walks you step-by-step through each activity. The guide outlines the progress through the Participant’s Workbook and sets up the activities throughout. The workshop is structured as three sessions of approximately 3.5 hours each. All times may be modified depending on the level of the discussion each activity generates.
 

Participants’ Workbook

The 42-page Participant’s Workbook details specifics about each activity while providing loads of room for notes and insights. A valuable takeaway, participants will refer back to their workbook as they continue to refine the skills they learned and practiced during the workshop. With the help of Microsoft® Word files on the enclosed CD-ROM, you can customize the program for your organization by including references to your company's mission statement, communication tools or other resources. When you purchase the Quality Customer Service Workshop, you are purchasing a license to use the materials. This allows you the flexibility to print as many Participant’s Workbooks as you may need for your training program, whenever you need them.
 
The Workshop includes:
  • 42-Page Participant’s Workbook (3-hole punch binder)
  • Facilitator’s Guide
  • CD-ROM with Microsoft® Word files for printing additional copies and customizing